Importing a motorized pergola safely requires more than choosing a photo and asking for a square-metre price. Define the site, send the same RFQ to shortlisted factories, verify product and company evidence, approve coordinated drawings, inspect the finished order, confirm export packing and prepare the local site before delivery.
The nine-step import workflow
- Define the project. Record the destination, application, overall width, projection, height, module layout, wall interfaces and desired opening direction.
- Choose the roof approach. Decide whether the project needs rotating bioclimatic louvers, a retractable folding roof or a manual louver system. Start with the model comparison.
- Issue a complete RFQ. Give every supplier the same dimensions, quantity, finish, accessories, electrical standard and delivery destination. Use the pergola RFQ checklist.
- Evaluate the manufacturer. Request current product evidence, profile data, drawings, factory information, quality-control steps, document scope and packing details. Follow the 12-point supplier checklist.
- Compare complete quotations. Check module count, posts, beams, motors, controls, LEDs, drainage, screens, spare parts, packing and trade terms. A low headline price can omit important project items.
- Approve drawings and samples. Confirm every dimension, post location, louver direction, opening direction, finish, accessory interface and electrical requirement before production.
- Monitor production and inspection. Agree on the inspection record and the evidence required before release. Review the production timeline.
- Coordinate packing and shipment. Confirm package labels, packing list, long-profile protection, loading method, shipment responsibility and the receiving inspection. See the export packaging guide.
- Prepare receiving and installation. Complete foundations, drainage interfaces, cable routes, lifting access and installer responsibilities before arrival. Use the site preparation checklist.
Information to include in the first RFQ
| Input | What to send | Why it matters |
|---|---|---|
| Site | Country, city, application and photos | Climate, delivery and project context |
| Dimensions | Width, projection, height and module sketch | Profile and support planning |
| Roof | Rotating, retractable or manual | Model and drive-system selection |
| Options | Finish, LEDs, ZIP screens, glass, grilles, fans or heaters | Interfaces, wiring and quotation scope |
| Technical inputs | Wall attachment, drainage, electrical standard and local load criteria | Drawing coordination and local review |
| Commercial inputs | Quantity, destination, requested schedule and preferred shipment term | Production and logistics planning |
Factory facts buyers can verify
JY Home Shade publishes the following current factory references to make the first supplier review more specific:
- Factory location: Foshan, Guangdong, China.
- Production area: approximately 3,000 square metres.
- Team: 48 employees.
- Typical monthly capacity: approximately 100–200 pergola sets, depending on configuration.
- Typical production reference: 20–25 days after drawings and order details are confirmed.
- Minimum order: can start from one paid sample set, subject to configuration and shipping.
- CE documentation: available for applicable product and project review.
- Current export markets include Europe, North America, Australia, the Middle East and Russia.
Review the full factory profile and quality-control workflow. Capacity, lead time, documentation and commercial terms must still be confirmed for the exact order.
Documents and evidence to request
- Quotation with model, profile, module count, accessories, packing and exclusions.
- Approved plan, elevations, post layout and project-specific dimensions.
- Finish reference and electrical information for motors, controls and lighting.
- Applicable product documents matched to the quoted configuration; use the CE document checklist.
- Inspection photos or records agreed before production.
- Packing list, package identification and receiving checklist.
- Installation drawings, videos and available maintenance information.
What the factory cannot decide alone
The supplier can recommend a product system and prepare project drawings, but the buyer remains responsible for coordinating local professionals and authorities. Local foundations, wind and snow criteria, permits, electrical work, import duties, customs procedures and installation compliance vary by destination. Confirm them before placing the order rather than after shipment.
How to request a factory review
Send the destination, size, quantity, roof type, finish and accessories. Add a drawing or site photos when available.
- Email: sales@pergolafp.com
- WhatsApp: +86 181 3876 4916
- WeChat: 18138764916
This guide combines general international sourcing practice with the current JY Home Shade factory, quotation, production, packing and installation-support workflow. Buyers should independently verify supplier evidence, documents, shipment responsibilities and local project requirements.
Technical review: JY Home Shade factory product team · Last reviewed: 30 August 2026